We build PropTech platforms end to end: listings portals, property and tenant management, lettings CRM, rent collection and document workflows.
Property businesses run on spreadsheets, WhatsApp and a filing cabinet far longer than they should. We replace that with one system where listings, leases, tenants, payments and documents live together. The property domain is modelled correctly first, the scope is agreed up front, and the source code is yours on delivery. See what a build costs in our custom software development cost guide.
What a PropTech build includes
Real estate software development is building custom PropTech systems for property businesses: listings portals, property and tenant management, lettings CRM and rent collection. The hard part is modelling properties, units, leases, tenants and owners correctly, then layering payments, document workflows and search on top. Timeline Digital builds these end to end. A focused MVP takes about 12 weeks from $15,000 to $35,000, a full platform runs from $50,000, and you own the source code.
Most PropTech projects fall into one of two shapes, and they are not the same software. A listings portal is buyer-facing: its job is search, enquiry and lead generation, so it has to be fast and fully indexable by Google because that is where property buyers begin. A property management system is operator-facing: its job is collecting rent, tracking leases, handling maintenance and showing occupancy across a portfolio you already control. Picking the wrong starting shape is the most expensive mistake in this space, so we settle it before any screen is drawn.
| Decision | Choose a listings portal | Choose a property management system |
|---|---|---|
| Primary user | Buyers and tenants searching for property | Agents, landlords and portfolio managers |
| Core job | Search, enquiry and lead generation | Rent, leases, maintenance and occupancy |
| Built for | Speed and Google indexing of listing pages | Accurate operations and reconciled payments |
| Wins on | Visitor volume and quality of enquiries | Hours saved and arrears recovered |
| Often needs | A CRM behind it to handle the leads | A portal in front of it to fill vacancies |
Many clients end up needing both, with the portal feeding qualified leads into the management CRM. For a deeper walkthrough of the features that matter, read our guide on PropTech features that move the needle. This vertical work sits under our broader custom software development practice.
Four phases. A working demo at the end of every sprint, not a big reveal at the end.
Real estate software lives or dies on the data model. We map how a property, a unit, a listing, a lease, a tenant and an owner relate before any screen is drawn. A listings portal and a property management system share the word "property" but model it differently, and getting that wrong means a rebuild later.
A clickable prototype of the journeys that earn or save money first: search and enquiry for a portal, or rent collection and maintenance tickets for a management system. You approve the flows and the permission rules before backend work starts.
Two-week sprints with a working demo at the end of each. Listing management, role-based access for agents and landlords, payment collection, document workflows and notifications get built in priority order, with your feedback after every sprint.
We import your existing property and tenant records, run security and load checks, wire up live payment collection, and go live with backups and monitoring. You receive the full source code, the deployment and a handover.
Pick the modules that match your business. Each one is built on the same property data model so they work together.
Public property listings with map search, filters by price, area and bedrooms, saved searches and enquiry capture. Built on Next.js so every listing page is server-rendered and indexable by Google, which is where most property buyers start.
A structured record for every building, unit, owner and lease. Track occupancy, rent schedules, lease renewals and which unit is vacant, so a portfolio manager sees the whole estate without spreadsheets.
Separate logins for tenants and owners. Tenants pay rent, raise maintenance tickets and download receipts. Landlords see statements and occupancy. Each role sees only its own data, enforced in the database, not the UI.
A sales and lettings pipeline for agents: leads from the portal land here, get assigned, scored and followed up. Viewings, offers and deal stages are tracked so nothing leaks between an enquiry and a signed contract.
Online rent and deposit collection, recurring schedules, late-payment reminders and automatic receipts. We wire the gateway to a ledger so every payment maps to a unit and a lease, which is what makes month-end reconciliation fast.
Leases, tenancy agreements and offer letters generated from templates, sent for e-signature, and stored against the property record. Approval chains route a document to the right person before it goes out.
Image galleries, floor plans and embedded 360 or video tours on each listing. Media is stored on cloud object storage and served through a CDN so heavy property photos do not slow the search page down.
Occupancy rates, rent collected, arrears, pipeline value and agent performance in one dashboard, with a full audit log of who changed what. The reporting layer reads from the same model the operations run on, so numbers always match.
We build the public portal on Next.js and React so every listing page is server-rendered and indexable, which matters because organic property search is where most buyers and renters start. The operational side, property records, leases, tenant portals and rent ledgers, runs on a NestJS or ASP.NET Core backend with PostgreSQL, where the property-to-unit-to-lease relationships are modelled with real foreign keys instead of loose spreadsheet columns.
Property media is heavy, so photos, floor plans and 360 tours sit on cloud object storage behind a CDN and never block the search page. Payments connect to a gateway suited to your market, a local Pakistani gateway or Stripe for international clients, and every transaction posts to a ledger tied to a unit and a lease. For agents on the road, we add a mobile app on Flutter or a responsive portal so viewings, enquiries and approvals happen from a phone. The same approach powers our web application development and mobile app development work.
Fixed scope, fixed quote. You own the source code on delivery.
| Build | What it includes | Typical range | Timeline |
|---|---|---|---|
| Portal or PMS MVP | Listings and search, or property and lease management, one core journey | $15,000 to $35,000 | About 12 weeks |
| Full PropTech platform | Portal plus tenant and landlord portals, lettings CRM, rent collection, documents | $50,000 and up | 4 to 6 months |
| Enterprise estate suite | Multi-branch, agent mobile app, accounting integration, advanced reporting | $75,000 and up | 6 months and up |
Ranges depend on the number of portals, payment complexity and integrations. Full pricing detail is in our cost guide.
Real estate software development is building custom systems for property businesses: listings portals, property and tenant management platforms, lettings CRMs, and rent collection tools. The work centres on modelling the property domain correctly, properties, units, leases, tenants and owners, then adding payments, document workflows and search on top. Timeline Digital builds PropTech platforms end to end, for agencies, developers, landlords and property managers, with the scope agreed up front and the source code yours on delivery.
A listings portal is buyer-facing: its job is search, enquiry and lead generation, so it lives or dies on fast, indexable listing pages. A property management system is operator-facing: its job is rent collection, leases, maintenance tickets and occupancy across a portfolio you already own. They model "property" differently, so we decide which one you are building, or how the two connect, before writing code. Many clients need both, with the portal feeding leads into the management CRM.
Yes. We build recurring rent schedules, deposit collection, late-payment reminders and automatic receipts, wired to a payment gateway that suits your market, including local Pakistani gateways or Stripe for international clients. The important part is connecting every payment to a unit and a lease in a ledger, so month-end reconciliation and arrears reports are automatic rather than a manual spreadsheet exercise. Tenants pay through their own portal and download receipts themselves.
A focused PropTech MVP, a listings portal or a property management core with one or two main journeys, takes about 12 weeks with a senior team. A full platform with tenant portals, a lettings CRM, rent collection, document e-signing and reporting runs 4 to 6 months. We keep the first release tight to the journey that earns or saves money first, then add modules in priority order. The scope is agreed in writing before we start so the date is real.
A property listings portal or a property management MVP built to a fixed scope typically runs from $15,000 to $35,000. A full PropTech platform with tenant and landlord portals, a lettings CRM, online rent collection, document workflows and reporting runs from $50,000 and up. We give a fixed quote against an agreed scope rather than an open-ended hourly bill. See our full breakdown in the custom software development cost guide, and you own the source code on delivery.
Yes. Most property businesses arrive with years of records in spreadsheets or an old system. We map your existing fields to the new data model, clean and de-duplicate the records, and run a test import you sign off before go-live. Property and unit records, current leases, tenant contacts and outstanding balances all carry over, so the team starts on day one with real data instead of an empty system.
Bring us your property business and the one job the software must do first, fill vacancies or collect rent. We will model the domain, agree a fixed scope, and have a working demo in front of you within the first few sprints. You own the code, start to finish.